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5-23-2023 Tuesday Tech Tips

  


In today's Tuesday Tech Alerts, read all about the current status of our Interactive Panel Rollout, how to keep your students' emails from going to your Spam folder, PL opportunities for all staff, & more!➡️ ➡️➡️   


💡 Quick Tip 💡

Need to speedily switch between programs or swiftly go between tabs in Chrome? With one of our favorite keyboard shortcuts, you can do either of these in an instant, on both PC's and Chromebooks.



Alt + Tab is a keyboard shortcut to switch between open programs on the device. 

To switch between open tabs in Chrome, use the keyboard shortcut Ctrl + Tab.


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Updates on the Status of Our Interactive Panel Rollout


Planned for 2023-24 school year:

  • Classrooms at Arcadia and Odyssey will receive ViewSonic Interactive Panels, with Athena and Olympia happening the following school year. (We will be consulting with Phoenix Academy on a plan that works for them.)
  • Secondary teachers can get started now with the myViewBoard software without having the panels.
    • On a Windows device, it's the desktop icon that looks like this: 
    • If you don't already have it, you can go to the Software Center in Windows and install it yourself.  
    • There's also a "lite" version of the software for Chromebooks.  To install it, go to the Play Store and click on the icon there.
  • SMART Notebook is being retired by the vendor.  We'll continue to make the software available, but eventually it will no longer work.
    • If you still have SMART Notebook files, then there's good news: They will open in and convert to myViewBoard.
  • Elementary classroom teachers can continue to go through Principals to request removal of SMART Boards if desired, but either way, the projectors will stay mounted. This will allow teachers to continue to project in one place, while also using the panel as an instructional display space.
  • Please visit our help page on Interactive Panels and the accompanying myViewBoard software HERE.
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Have You Been Missing Emails from Your Students?

We've seen a significant uptick in the number of emails from GCSD students to GCSD staff members ending up in the staff member's Spam folder. We're working with Google to resolve this. We highly recommend that all staff members, especially teachers, check their Spam folders now to see if there are any student emails in there. If there are, you can mark the email as Not Spam, which will send it to your inbox and keep future emails from that sender from going to spam.


We always encourage all users to regularly monitor your Spam folders to check for emails that you might want but were marked as Spam.

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Self-Paced, Instructional Technology PL, Anyone?





If you're in a position where you'd like to (or maybe need to) get some PL hours in before the end of the school year, or you're just a go-getter and want to learn something new, please check out our curated PL offering from our partner vendors HERE.

Make sure you scroll down on that page to see the links to sites to get certifications directly from companies such as Nearpod, Book Creator, and Kami.

The Book Creator certification HERE is very good. Plus, the vendor has promised to send us some swag if we get more of our teachers, by percentage, to get certified than their current leader, those know-it-all's in Kansas City Public Schools. It's a recently updated, media-heavy PL that will teach you all you need to know about this outstanding resource in less than two hours.


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For assistance with these topics, or anything else related to instructional technology, please click HERE to book an appointment with your building's ITT.



5-2-2023 Special Edition Tuesday Tech Tips: Don't Get Phished!



 Special Edition Tuesday Tech Alerts: Don't Get Phished! 

About 90% of the Time, Cyberattacks Are Successful Due to Human Error

Cyberattacks, such as phishing emails, are a real and serious concern for school districts. School districts are prime targets for cybercriminals, as we manage a wide range of personal data and have limited resources for cyber protection. Based on state regulations and recommendations from our external auditors, we've identified and prioritized our need to increase our users' capacity to recognize phishing emails. This is a critical skill- click HERE to read about how phishing emails have resulted in some school districts being effectively incapacitated.  March 2023 saw the highest ransomware victim count in two years, up 60% according to our insurance carrier.

As part of our ongoing efforts to protect staff and student data, the Office of Technology recently partnered with Knowbe4, a Phishing Drill Software System. Knowbe4 will help us:
  • provide feedback to users on how to avoid being a victim of phishing
  • run small-scale drills through 2023-2024, and
  • increase engagement with staff regarding how to recognize and respond appropriately to phishing.

In March, we worked with Knowbe4 to obtain baseline data by conducting a district-wide drill consisting of a spoof phishing email to all of our staff members. This email asked users to click on a link and supply their Google password for a verification check. 2,909 users across all bargaining units read the email. Their responses to it are shown in the graph below. As you can see, we have room for improvement.





The point of the drill was NOT a "gotcha." It was to see how we're doing, and to help us plan with Knowbe4 on how to improve. 

Our goal is to empower and educate our users--there is nothing punitive about this undertaking.

In the coming weeks, the poster pictured below will be shared with school staff members either at a staff meeting, and/or as a flyer in your mailbox. Please take a few moments to review it to see how to recognize and avoid phishing emails. These skills don't only apply to your GCSD email- your personal email is likely a target of phishing, too!



Going forward, our plan is to run several small-scale drills through 2023-2024. Just like fire drills and lockdown drills are important and necessary to protect our staff and students, these drills are part of our plan to protect our staff and student data. The results from these drills will help us target where more training is needed.  Plus, users may get digital feedback from Knowbe4 if they did something wrong, such as clicking on a suspicious link, and this feedback includes teaching these users how they can avoid making a mistake again.

Thank you for your efforts to protect our staff and student data!

Image used courtesy of the Dept. of Agriculture